Franking machines may not be the cheapest investments, but their benefits sure guarantee steady returns. When you know their basic features and benefits, you can easily understand the role they play in the success of a business.
Key Features of a Franking Machine
When you buy a franking machine, you are buying a dedicated, standalone printer that lets you enter the franking amount using a numeric keyboard. This is then followed by the amount being printed on the envelope inserted, or on a self-adhesive label. With more advanced machines, the franking price can be calculated using a built-in scale.
Medium-range franking machines are mostly connected to Royal Mail’s network, meaning there’s no need for the user to change franking rates manually since these are automatically updated to the computer’s memory. Besides convenience, automation also ensures that the correct franking value is entered each time. And because they can also be linked to the accountant’s or auditor’s books, figures can be updated automatically.
A smart connected stamp printer is not all you get when you purchase a franking machine. It can also be equipped with automatic feeders that accept different envelope formats and deliver them straight to the printer. There are even machines that, after taking the envelope, insert the document inside, weigh it and calculate the franking price, and even seal the envelope! Everything is done automatically for up to hundreds of mailing items in various formats.
Benefits of a Franking Machine
Boost in Productivity
It’s not hard to see how productivity increases with the help of a franking machine. A business can spend more time on value-added operations instead of doing mailing tasks.
Compared to stamped items, franked items are actually cheaper to mail. And though the discounts seem tiny, they amount to significant savings by the end of the year.
Being able to print more than the franking rate is just another benefit of franking. Moreover, you can upload your company logo or any design you wish to print.
As you probably expect, a franking machine’s benefits to a business has a lot to do with how it will be used. This usually means that the bigger your business, the more money you can save when you frank your own mail. But this doesn’t mean that small businesses will not enjoy the same benefit, as there are models designed for their unique needs.
Finally, a small business may consider renting as an alternative, but this can turn out to be disadvantageous. When you rent, you can never be sure exactly how expensive the cost will eventually be. On the other hand, buying allows you to avoid surprise expenses down the line, provided you pick the right model for your needs.